Communication & Meetings
✅ Keep the Board Updated
Coaches are encouraged to communicate with members of the NYHA Board throughout the season. Please share information about:
- Team accomplishments and strengths
- Scheduling conflicts
- Equipment
- Coaching techniques and plans
- Any concerns about player, parent, spectator, or opponent coach/team behavior
- Knowledge of any Safe Sport violations
- Injuries that occurred during NYHA sanctioned events (ie. games, practices, etc.)
- Information about evaluations and placements
- Organization wide events and fundraising
- Other ideas, concerns, or needs as it relates to NYHA business
💬 Communicating with Coaches, Managers & Board
- Coaches & Managers Slack channel (Head Coaches, Assistant Coaches, Managers)
- Head Coaches Slack channel (Head Coaches)
- Attendance at monthly board meeting
📆 Coaches Meetings
Coaching meetings will be held regularly throughout the season to support communication between the Board and coaching staff. Please plan to attend all scheduled meetings and ensure your team is represented.
Please check back for the schedule.
🏒 Communicating with Team
Team staff are encouraged to maintain regular communication with their team. The Crossbar team chat is the main point of communication between team staff and parents/guardians. Email may be used to share more detailed information.
Team Managers support Coaches by communicating important information about the schedule and events with the team. Coaches can share updates about the content of skills, practices, and games. Coaches and Team Managers should coordinate to determine what information needs to be shared.
Information to share with the team:
Jersey color, game arrival time, or other game related info.
Goalie
Schedule reminders
Goalie clinic sign up/schedule reminders
Event reminders
Fundraising info.
Registration & Placement info.
💻 Communication Tools
Crossbar
Download Crossbar app for Android
Invitations to join team Crossbar pages are sent by email. You must accept the invitation by clicking the link sent to you in order to view and make changes to your team.
Crossbar Team Staff Tips & Tricks
Crossbar Editing Your Team Page
Crossbar Coach & Team Staff Resources
Slack
Invitations to join the NYHA Slack account are sent by email. You must accept the invitation by clicking the link sent to you. Once the invitation is accepted, you will be able to view the channels you have been assigned to on the sidebar.
How to Use Slack: your quick start guide
💵 Reimbursement Requests
Coaches and managers are encouraged to make purchase requests to the Treasurer by email. Please submit requests as soon as possible to ensure you receive approval and the order can be placed in a timely manner.
In the event that you have purchased equipment or other items on behalf of NYHA, please complete a Reimbursement Request form by clicking the link below.
- Download the form
- Complete and save the form to your computer
- Email the form and receipts to the NYHA Treasurer
important contacts
Directs and monitors organization to implement vision, mission, and goals. Directs all board meetings and annual meeting. Manages investigation of disciplinary and grievance issues. Acts as a resource for association members regarding MA Hockey and USA Hockey information.
Manages program resources including ice facilities, league affiliations (ie. game schedules), and inventory of equipment. Point of contact for all game cancellations and reschedules. Serves as a member of the Discipline and Grievance Committee. Supports President as needed.
Manages player and coach development program. Conducts independent player evaluations and develops initial team rosters for board approval. Recommends coaches and coordinators for confirmation by the board. Serves as an advisory information resource to coaches and as a member of the Discipline and Grievance Committee.
Manages all registration business for the organization. Ensures program participants complete registration, including with USA Hockey, and certifications prior to the start of the season. Acts as a liaison to MA Hockey for registration information.
Manages all fundraising business including the planning, scheduling, implementation, and reporting of fundraising activities as well as recruitment and direction of volunteers.
Provides all notices required by law or bylaws. Maintains meeting minutes, policies and procedures and ensures all association records are retained. Reserves sites for monthly and annual meetings.
Maintains organization’s financial records and submits annual filings and reports. Prepares proposed tuition cost structure and collects and deposits all funds. Authorizes payments for association related expenses. Prepares and presents annual budget for approval by the board.
Responsible for all advertisement and program announcements, distributing association newsletter, and maintaining social media and website.
DIRECTOR OF INITIATIONS
OPEN POSITION
Responsible for implementing program and player development for Learn to Skate, Learn to Play Hockey, and In House Mites levels including promotion and advertisement of the program, recruitment of coaches and volunteers, development of program structure, and serving as an information resource for coaches and volunteers.
Provides direction for and promotes the Girls Hockey Program. In coordination with the Director of Player Development, recruits and manages coaches and volunteers for the program. Participates in the player evaluation process and provides recommendations regarding placement during placement process. Acts as liaison to the Girls hockey league.
Maintains inventory of all organization equipment. Responsible for distribution and collection of equipment from coaches. Manages replacement of equipment as needed. Liaison for the development of and ordering process for annual uniforms.
DIRECTOR OF HEALTH & SAFETY
OPEN POSITION
Director of Health & Safety
Provides support to coaches and/or parents when a player injury occurs, including with the filing of accident reports/USA Hockey insurance claims. Coordinates with Equipment Manager to supply team med kits.
Serves as the organization’s representative at MA Hockey meetings and relays pertinent information to the board.