Tuition Policy

Finance: Tuition Policy 2024-2025

The Nashoba Youth Hockey Association, Inc. (NYHA) is a registered 501(c)3 non-profit organization. As an association with non-profit status, each member is responsible for adhering to the Finance Policy to ensure that all costs of the program are paid for, and any risk associated with non-payment and/or delinquent payment of tuition fees is reduced. The following Tuition Policy is in effect for the 2024-2025 season, which is expected to begin in August 2024 and end in April 2025.

Tuition Overview

Tuition rates have been established by the NYHA Board of Directors. Tuition fees ensure that the association can pay for the costs associated with operating the program, examples of which include but are not limited to:

  • League fees
  • Practice ice
  • Skills clinics
  • Jerseys and socks
  • Coaching education
  • League playdowns/playoffs
  • Administrative costs.

The Nashoba Youth Hockey Association Tuition Policy and team assignment process for the 2024-25 hockey season is outlined below.  Tuition payments will be made in installments (see Payment Schedule) and must be paid in full by September 15, 2024. If tuition is not paid in full or if there is an outstanding balance from a prior season, your child will not be issued a team jersey and will not be allowed to participate in NYHA activities until outstanding balances have been paid in full. 

Registration Process

All players must complete an online registration form and pay a non-refundable $175 registration fee to NYHA prior to the first placement evaluation date for the 2024-2025 season. Players will not be allowed to participate in their age level placement session if the registration fee is not paid and online registration form has not been completed. 

After placement evaluations are complete, players will be assigned to the NYHA team that best matches their age and ability. Players will be notified of team placement and must accept the team assignment and make the first tuition payment to be rostered on the team. Registration fees are applied to the player’s overall tuition, and tuition can be paid in full or in up to six (6) installment payments. The first tuition payment is meant to hold a position for the player on the active roster. Non-payment of the tuition fee may jeopardize the player’s placement on the assigned team. 

Payment Schedule

The payment schedule is listed below. NYHA reserves the right to increase tuition fees up to 10% based upon increases in league fees and ice time rentals, which are generally determined in the summer prior to the season starting.

Playing for Multiple teams

If a skater is registered for two NYHA teams in the COED (Mite through Midget) and/or Girls (U10 – U19) Programs, the total tuition will be the combination of the higher full team tuition plus $500. Multiple team discount does not apply to other programs.  

Families with Multiple Players

NYHA offers a family discount for those families who have three or more children registered. Families with three registered children will receive a 20% discount to the lowest tuition amount, and families with 4 children registered will receive a 50% discount to the lowest tuition. Families who register 5 or more players are may contact the NYHA Board to discuss further tuition discounts. Discounts do not apply to initiation programs or middle school tuitions.

Alternate Skaters

Players must request an alternate placement in writing and be approved in advance by the NYHA Director of Player Development. To become an alternate, the skater must contact the Director of Player Development, provide proof of registration as a full-time member of another, non-Valley Hockey League program, and complete registration and payment with NYHA, Inc. Alternates will be placed on a team at the discretion of the NYHA board and dependent on their skill level, age, and if space is available on the team. NYHA must receive tuition payment IN FULL prior beginning of the season and there will be no refunds at any time for alternate registrations.

Alternate attendance at practices and games is at the Head Coach’s discretion. Alternates cannot attend skills or goaltending skills sessions. If an Alternate is not placed on a team, the registration fee will be refunded.

Alternates are allowed for Midgets or the High School Girls Teams at NYHA’s discretion.

Initiation Programs

Initiation programs run throughout the year. Tuition for Initiation programs is due at the time of registration and payment must accompany a completed online registration form.  Tuition fees will be announced prior to each session and may vary based upon the cost of running the session.

Refund Policy

Once a player is assigned to a team and accepts placement, tuition payments begin and hold a space for the player on that team. For that reason, we strongly encourage families to read and understand this policy prior to registering a player for a team.

  • The registration payment made at the time of Placement Evaluations is non-refundable. 
  • Tuition refund requests to the NYHA Board of Directors will only be considered for cases of illness or injury that prohibit the player from participating in the sport of ice hockey for the remainder of the current hockey season. No refund will be granted for any reason other than the aforementioned.
  • The NYHA Board of Directors decision will be final and the refund, if approved, will be subject to the availability of program funds. 
  • Refund requests must be made in writing to the NYHA Treasurer. Upon receiving the request, the NYHA Executive Board will review the details, establish a date of withdrawal, and communicate a decision to the requester in writing. 


The following chart outlines the availability for a refund and the deadline for refund requests.

Fee Refund amount
Placement Evaluation Non-refundable
($175 registration fee)
Tuition: Illness and Injury related 50% refund (minus uniform cost if applicable)
Tuition: Non-Illness or Injury related Non-refundable
Alternate placements Non-refundable

Declined, Late, Missed, or Returned Payments

NYHA incurs fees when payments are declined, late, missed, or returned. If you anticipate difficulty in making payments or know that you will not meet a payment deadline, please contact the NYHA Treasurer to discuss your options.

If you have a question or concern about a charge made to your credit or debit card or bank account, please first contact the NYHA Treasurer in writing to attempt to resolve the issue prior to initiating a dispute resolution with your financial institution. Fees will be charged to the player’s account as follows:

Type Fee
Returned checks $35
Declined, late, or missed payment: credit card $25
Declined, late, or missed payment: ACH $40
Dispute (ACH/Credit Card) 5% administration fee (based on base tuition rate) plus $25 fee

Tuition Assistance Policy

Tuition Assistance

The Nashoba Youth Hockey Association is committed to minimizing the financial obstacles associated with participating in our hockey programs. We have partnered with community members and organizations who help us to support this mission. Tuition Assistance is dependent upon availability of funds and is offered to members on an individual basis in two ways:

  • Modified Payment Plan: Applicants and the NYHA Board form a written agreement including a modified payment schedule from the current fee schedule. The player will remain on the active roster if the agreed upon payment plan is followed.
  • Tuition Relief: Applicants and the NYHA Board form a written agreement outlining a decreased tuition rate for the season. All applicants must be willing to pay at least twenty percent (20%) of the tuition fee. All requests for tuition assistance will be kept confidential, and you will be notified in writing of the Board’s decision.

Tuition assistance is available to NYHA applicants who are in need due to financial hardship. To make a request, the Tuition Assistance Request Form must be submitted to the NYHA Treasurer before accepting a placement offer. Tuition Assistance Request Forms are held with confidentiality and will not be discussed outside of NYHA Executive Board session. The NYHA Executive Board may request supporting documentation from applicants and will make determinations based on the financial hardship outlined in the application and on the availability of funds. Determinations will be communicated to applicants in writing. 


Who can apply for Tuition Assistance?

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How do I make a request?

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What supporting documentation do I need to share with NYHA?

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How does NYHA make a decision about assistance?

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What happens to the information I share?

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How will I learn of NYHA's decision?

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  • Assistance is granted on a per season basis. Applicants must apply each season.
  • Applicants must remain members in good standing throughout the season.
  • The amount of assistance varies and is dependent on the availability of funds and specific needs of the applicant.
  • Assistance is awarded at the full discretion of the NYHA Executive Board of Directors.
  • Tuition assistance is offered as a credit toward the player’s tuition balance and will not be provided as cash.
  • Tuition assistance will be applied to the next season tuition and may not be applied to current outstanding balances.
  • Failure to pay balances according to the agreement will result in the player not being allowed to participate in NYHA activities (including but not limited to skills, practices and games) until outstanding balances have been paid in full.
  • All decisions made by the NYHA Board are final.

By completing the Tuition Assistance Request Form, you acknowledge that you have read, understand, and agree to the NYHA Tuition Policy and that NYHA cannot guarantee your request for assistance will be awarded.  


The following programs offer financial assistance and are included here for your reference:

KDK Foundation

The KDK Foundation provides small scholarships to Nashoba Youth Hockey players who apply. Please contact the NYHA Treasurer to learn more.

The USA Hockey Foundation

The USA Hockey Foundation offers membership relief grants by application. The application and information about the program can be found on their page.

Every Kid Sport Pass

Every Kid Sports provides individual grants for sports tuition fees. The application and information about their program can be found on their page.

All Kids Play

All Kids Play provides individual grants for sports tuition fees. The application and information about their program can be found on their page.


Nashoba Youth Hockey welcomes the support of community members seeking to

support access to our programming.

If you are interested in making a donation to our Tuition Assistance fund:



  • Make a check made payable to Nashoba Youth Hockey Association, Inc.
  • Indicate your intention by writing "Tuition Assistance Fund" in the memo line
  • Mail your check to our address: NYHA, P.O. Box 886, Westford, MA 01886.

To make a donation to the KDK Foundation, visit

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